Our Policies

Wings Policies

RISK FREE 1ST MONTH:

For first time students, your first 30 days of class are considered a trial period with no obligation to stay enrolled.  If you decide within those 30 days that you do not want to continue enrollment, you need to notify the front desk.  A Risk Free Discontinue Form is required to end your trial period. Unused tuition will be refunded at this time. After you have been enrolled for 30 days, your student will be charged a registration fee which will be added to the next tuition pull. Our drop policy will apply when you need to take a break after your risk free month ends. You are responsible for tuition during your trial period.

ENROLLMENT POLICY:

Once a student is enrolled in class; re-enrollment is automatic until a written notice is received. This notice must be received on or before 8AM on the 20th of the current month to take a break at any point during the following month. For example: Jill would like to take a break at the end of June. Rachel would like to take a break July 12th. The forms for both girls are due on or before June 20th. These forms are located at the front desk. All enrollments require a current registration fee to be paid each year. If tuition or registration fees are not paid, Wings Gymnastics Academy holds the right to drop a student from their assigned class. While a student is enrolled, we require the following on the account for necessary communication: current address, phone number, and an active email.

REGISTRATION FEE & TUITION:

The registration fee is $40.00 for the 1st student or $60.00 per family. This fee is non-refundable. The registration fee is valid for one academic year (July – August) and is charged upon enrollment or every July 20th (as a part of August’s tuition charge). There is no registration fee for the summer months (April -June). For new students, the registration fee will be due when the risk free month is completed. For returning students, the registration fee is due upon re-enrollment.

Tuition will be based on the number of classes held in a month. *For example: If a month has 5 Mondays tuition will be adjusted to reflect 5 classes.  If there are only 3 Mondays due to a holiday or a special event, tuition will be adjusted to reflect 3 classes. At the time of enrollment, you will pay the tuition for that month. Following enrollment, tuition is due by the 20th for the following calendar month.

Please Note:  Because of our strict student to coach ratio, missed classes will NOT result in pro-rated tuition or refunds. Your tuition is based on enrollment (your child’s space held in class) and not a reflection of attendance.

PAYMENTS:

All families must have an active bank account (savings or checking) listed on file. All families must also have a current credit card or debit card on file. Tuition will be pulled from your bank account while special events such as open gym and birthday parties or Pro-shop purchases will be charged to the card you have on file.

Once registered in our system you will continue to be enrolled in your class until you choose to submit a written notice. Upon enrollment you will be billed for the first month of tuition; then tuition will be billed on the 20th of each month for the next consecutive month.  If you do not want to be charged via the bank account on file, you can choose to pay cash/check prior to the 20thMonthly tuition is non-refundable. Any accounts not paid in full by the 1st of the month will result in your student being dropped from his or her class. You are still responsible for the payment of that month once dropped since no notice was given. If we have not received payment after 90 days, you will be sent to collections. A collection fee of 45% of the balance will be added to your final bill.

You will receive and email and phone call if your payment does not go through. If you receive these know that we ARE having a problem with your card so please contact the gym ASAP.

By Agreeing to our payment policies you are authorizing Wings Gymnastics Academy to pull tuition from your account. Tuition includes your monthly tuition, any special event enrollments, and pro-shop items when authorized. You also agree to update your form of payment as soon as any changes arise. Please do this by updating your parent portal or by calling the front desk at 605-271-8242.

SIBLING/MULTI-CLASS DISCOUNT:

We are happy to offer a 5% sibling discount on all classes. We also offer a 10% multi-class discount for students enrolled in more than one class.  Discounts will be applied towards a lesser tuition.

HOW TO TAKE A BREAK OR DISCONTINUE CLASSES:

A written drop form is required before 8AM the 20th of the current month. Please notify the front desk staff that you are requesting to discontinue. If this form is not turned into the front desk, your student will remain enrolled in class and billing will continue. Once your written form is received, it will be filed and entered into the system. Any additional tuition will be pro-rated to reflect your drop date.

Our drop forms are ONLY available at the front desk. Drops requested via e-mail will not be honored. We only accept parental consent when dropping a class.  Please do not rely on your child to let us know that he/she will no longer be attending classes. Verbal notices to coaches will not be honored.

MAKEUP POLICY:

We are happy to offer one make up per month!  To be eligible for a make up you must provide advance notice of your child’s absence.  Please notify the front desk by calling, emailing, or verbally at the front desk with the minimum of two hours prior to your expected class start time. 

Make up space is not guaranteed. It is on a first come, first serve basis. You must be enrolled to schedule a make up class.  You must use all of your make ups before your last class if you are taking a break. There will only be one make-up allowed during the month. There are also no make ups available the first two weeks of September. You are  welcome to use your make-up in an open gym.  Make-ups expire after one full calendar month. A make up due to weather closure expires after two full calendar months.

ARRIVAL AND PICKUP:

Be sure your student arrives 5-10 minutes before his/her scheduled class time.  Students who are not potty trained or need assistance using the restroom will need a parent present during class.  If you drop your student off, please, wait for your student to enter class before leaving.  Please, pick up your student on time. Instruct your student to wait inside the building, and inform them that you will escort them from the building to car. 

During peak times, the parking lot can be crowded. Please, take into consideration that students are of all ages, including young children.  Please, drive slow and carefully.  Do not allow your student to run to and from your car. 

WHAT TO WEAR:

Boys and girls may wear T-shirts, tucked into shorts/ leggings or Leotards for girls. Loose fitting clothing, jeans, skirts, and clothing with zippers or buckles are not permitted.  Students must have bare feet before entering the gym.  We do request that there is no dangling jewelry.  All hair must be tied back and all jewelry/watches must be removed.  Girls should not wear bows or other large hair ornaments that may cause discomfort during class. Personal items should be left in cubbies. 

WEATHER CANCELLATION POLICY:

All classes will be cancelled in the event of Harrisburg School District closing.  Morning classes will be cancelled should there be a 2-hour late start.  Evening classes will be cancelled in result of an early out.  Decisions will be made by 3:00 pm and will be listed on our Facebook page and the Keloland Closeline.  We will also send updates via email and text message.  In the event of a closing, all classes are eligible to be made up. Call or email for the times available to make up a class. These make up classes will expire after two full calendar months.

CLOSED DATES:

Dates below are blocked off in our system.  Tuition will reflect the days we are closed and accounts will not be charged for these days.

Memorial Day – Monday, May 25, 2020

Independence Week – Monday, June 29, 2019 – Saturday, July 4, 2020

Labor Day – Monday, September 2, 2019

Halloween Night – Thursday October 31, 2019  **AM classes will still go on

Thanksgiving Day – Thursday, November 28, 2019

Christmas Week – Monday, December 23, 2019 – Wednesday, January 1, 2020

LOST AND FOUND:

Wings Gymnastics will not be held responsible for lost or stolen items. Wings will donate lost items on the third Friday of every month. This does not include electronics or prescribed medical necessities. Every Friday water bottles will be disposed of.

ADDITIONAL GYM INFO:

Food and drink are allowed in the lobby only (gum included).  For sanitary and safety, we need to keep our gym area neat and clean! Thank you for your understanding.

       

If you have any questions about any of the Wings Gymnastics Policies, please call us @ 605.271.8242 or contact us.